How managed outbound works, from signal to booked meeting

One working session defines who you want to reach and what makes the moment right.

• A structured session covering sector, company size, geography, budget range and the buyer role that makes the decision. We also look at your existing clients to see who converts fastest and stays longest.
• We agree which events make your offer relevant, such as a new hire in a key role, a funding round, or a hiring push. Those become the signals we watch.
• Output: a written ICP and signal list both teams sign off before anything else begins.

Sending infrastructure is built in week one, then warmed gradually while volume ramps up.

• Dedicated sending domains are registered and configured with SPF, DKIM and DMARC, kept separate from your primary company domain to protect its reputation.
• New domains warm up over four to six weeks, starting with low-volume sending and building from there. Volume stays well below platform limits throughout. In Saleshandy’s analysis of 53.1 million cold emails (January to June 2026), fully authenticated domains (SPF, DKIM and DMARC together) were 2.7 times more likely to land in the inbox than unauthenticated ones.
• LinkedIn outreach is paced conservatively per account to protect platform standing.

Signals enter here. Each message is written around a real trigger, not a template.

• Before a sequence is written, research pulls company signals such as role changes, funding rounds and hiring. Where DeliChat is running on your site and the visitor’s consent allows, website visits feed in too.
• AI does the research and first drafts. Human writers write and refine the sequence, with no false urgency and no guarantees, so it reads like a relevant human message.
• A person approves every sequence before it sends. You review the messaging direction and can request changes at any point.

Calls, email and LinkedIn run together to reach prospects where they pay attention.

• Sequences run across calls, email and LinkedIn in parallel, coordinated so a prospect does not receive conflicting or duplicate touches.
• Sending volume is capped conservatively per inbox and per LinkedIn account to protect deliverability and platform standing over the long term.
• DeliVoice can answer inbound calls and place follow-up calls to prospects who have asked to hear from you.

Every reply is read and qualified, and only genuine opportunities reach your calendar.

• A reply does not automatically become a meeting. Each one is assessed against your ICP, timing, budget and role before it is qualified.
• Objections, questions and soft interest are followed up, not discarded. Opens, clicks and replies feed the same engagement score that tells us who is warming up.
• Qualified meetings are booked directly into your calendar with a short brief on the account and the conversation that led there.

Performance is reviewed weekly, and volume shifts toward what is working.

• Replies, meetings and qualification quality are reviewed every week, by segment, message variant, channel and signal type.
• Underperforming segments or messages are cut or rewritten. Winning ones get more volume. Nothing runs unchanged by default.
• You receive a straightforward weekly summary: what happened, what changed and what is scheduled next.