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Real results, one client at a time.

Pipeline built.
Referrals retired.

Each case study below starts with a pipeline problem: referral dependency, a self-managed attempt that went wrong, or leads with no system to convert them. These are the numbers each client reported after moving to Deligatr managed outbound.

Each case study covers the setup, timeline and results, including what failed before Deligatr. Results from one client. Yours will vary.

No averages
One client, one result
yours will vary
31
Meetings in Month 3
marketing agency
$340K
Pipeline in 90 days
SaaS founder
$180K
Engagements closed
management consultant, 6 months
About 1 week
To go live
setup, not meetings
$2,500
Outbound per month
monthly billing, see pricing

What individual clients reported: single results, not averages

7.2%
Marketing agency: email reply rate
vs. 1.1% on its earlier self-managed campaigns
38%
Accounting firm and recruiting agency: LinkedIn accept rate
each reported 38% in its own campaign
61% lower
Recruiting agency: cost per meeting
vs. manual LinkedIn DMs, reported in pounds
About 1 week
Time to go live
setup only. New domains then warm up for four to six weeks
All 6 Case Studies

Six Industries. One Framework.

Six different starting points. Each runs on the same six-stage Deligatr managed outbound framework: ICP definition, infrastructure build, human-reviewed copy, multi-channel outreach, response handling, and meetings booked direct to calendar. Results differ by client.

Each card is one client's own result. Results from one client. Yours will vary.

Filter:6 case studies
Marketing AgencyManaged outboundFeatured

How a marketing agency stopped relying on referrals

31 booked discovery calls in month 3. Cost per meeting down 54%. The founder stopped touching any outbound tool.

31
Meetings booked
Month 3
54%
Lower cost per meeting
vs. LinkedIn ads
7.2%
Email reply rate
vs. 1.1% on earlier self-managed campaigns
Accounting FirmManaged outbound

How an accounting firm replaced referrals with predictable pipeline

First outbound campaign ever run. 19 qualified meetings in Month 2. Three new retainer clients in 90 days.

19
Meetings booked
Month 2
3
New retainers
within 90 days
5.4%
Email reply rate
first campaign ever
Recruiting AgencyManaged outbound

How a recruiting agency rebuilt after a LinkedIn account ban

LinkedIn account banned after manual high-volume DMs. Deligatr rebuilt safely. 27 meetings in Month 3.

27
Meetings booked
Month 3
38%
LinkedIn accept rate
vs. account ban
61%
Lower cost per meeting
vs. manual outreach
B2B SaaS FounderManaged outbound

The SaaS founder who burned their domain, and what we did next

Deliverability destroyed by a self-managed cold email campaign. Deligatr rebuilt from zero. $340K pipeline in 90 days.

24
Demo calls booked
Month 3
97%
Deliverability score
rebuilt from blacklist
$340K
Pipeline value
within 90 days
Insurance BrokerageManaged outbound

The insurance broker who ran on referrals alone until their first outbound campaign

A 22-year career built on referrals. First ever outbound campaign. 16 meetings in the first 30 days after launch, without one manual message.

16
Meetings booked
first month after launch
3
Policies closed
second month after launch
$82K
New annual premium
across 6 months
Management ConsultingManaged outbound

The solo consultant who had leads but no system to convert them

Inbound interest that died without a system to catch it. $180K in closed engagements over six months. No revenue gap between engagements for the first time.

$180K
Closed engagements
6 months
6
Engagements signed
across 6 months
81
Discovery calls booked
across 6 months

ROI calculator

Estimate your outbound return before committing

$420
15
$8,000
20%
Your current monthly outbound cost$6,300

15 meetings × $420

With Deligatr Outbound$2,500

$3,800/mo lower at the same meeting volume (monthly billing)

Projected monthly revenue$24,000

15 meetings × 20% close × $8,000 deal

Book a free strategy call to sense-check these numbers

Illustrative maths on your own inputs, not a forecast. It assumes the same number of meetings at the Outbound package price of $2,500 a month on monthly billing. Quarterly billing is $6,000 per quarter and annual billing is $18,000, both paid up front. See /product for full pricing.

The Framework

The Same Six Stages Behind Every Result

The same framework for every client, applied to a different ICP each time. Every case study on this page came from this process.

01
Week 1

ICP Workshop: about one hour with you

A structured session to define the exact companies, job titles, company sizes, geographies and trigger events that make an ideal client. You bring domain knowledge. We convert it into a precision targeting strategy. Every touchpoint after this moment targets only your exact buyer.

02
Week 1, then 4 to 6 weeks warm-up

Infrastructure Build: dedicated domains and inboxes

Outreach-specific domains built alongside your brand, with full SPF, DKIM and DMARC on every domain. Your primary domain is kept separate from outreach. DeliHub CRM configured with your pipeline stages. Set up in about a week, then new sending domains warm up for four to six weeks before sending at volume.

03
Week 1

Human-Reviewed Copywriting: AI researches, humans write

AI handles prospect research: company signals, role changes, recent news, tech stack, hiring activity. Humans write and review every message before it sends. Your account manager reviews every sequence.

04
Ongoing

Multi-Channel Outreach: email and LinkedIn together

Campaigns run across email and LinkedIn in parallel, with volume ramping gradually as domains warm. Behavioural triggers adapt sequences based on how each prospect engages: opens, clicks, visits and replies all adjust the sequence.

05
Ongoing

Response Handling: every reply managed by our team

Every incoming reply reviewed by our AI-plus-human team within hours. Objections handled professionally. Out-of-office sequences managed. Unqualified replies filtered. Interested prospects progressed. What reaches your inbox has already been filtered.

06
Ongoing

Meetings Booked to Calendar: you show up, we fill the slot

Qualified prospects booked directly into your calendar with a full briefing note on every contact before the call. You know the company, the role, what they responded to, and what the conversation context is. You show up prepared. We move to the next prospect.

The Numbers

Headline monthly meetings reported by each client

Each bar is the headline month that client reported in its own case study. These are five separate client results, not averages and not a forecast. For the marketing agency, accounting firm, recruiting agency and SaaS founder, Month 1 was setup and warm-up with no meetings. The insurance broker counts its months from campaign launch. The management consultant reports 81 discovery calls and $180,000 closed over six months instead of a monthly count, so it has no bar.

Deligatr managed outbound, one client per bar
Headline monthly meetings reported by each client010203031MarketingMonth 319AccountingMonth 227RecruitingMonth 324SaaSMonth 316Insurance1st month
FAQ

Questions about AI outbound results

The most common questions from prospects evaluating managed outbound for the first time, answered from the data in these case studies.

Does AI outbound sales actually work?
It can, when it is managed properly, and results depend on your market, your offer and what a customer is worth to you. Many DIY attempts struggle because the focus is on tools rather than the system behind them. In these six case studies each client reports its own result: 31 meetings in Month 3 for the marketing agency, 19 meetings in Month 2 for the accounting firm, 27 meetings in Month 3 for the recruiting agency, 24 demo calls in Month 3 for the SaaS founder, 16 meetings in the first month after launch for the insurance broker, and $180,000 in closed engagements over six months for the management consultant. These are individual client results, not averages or predictions.
What results can I expect from managed outbound?
Results depend on your market, your offer and what a customer is worth to you. On the discovery call we tell you plainly what we would expect in your market, and we will say so if outbound is not the right fit. For context, in these six cases the marketing agency reported a 54% lower cost per meeting than its LinkedIn ads ($420 to $193), and the recruiting agency reported a 61% lower cost per meeting than manual LinkedIn DMs (£380 to £148, reported in pounds). Each is a single client result, not a typical or average outcome.
How is Deligatr different from self-managed cold email tools like Instantly or Apollo?
Self-managed tools leave ICP research, domain setup, warm-up, copywriting, deliverability monitoring, reply handling and meeting booking to you, and new domains need the same four to six week warm-up either way. Deligatr handles all of this as a managed service. You attend the meetings. In these case studies the marketing agency, the recruiting agency and the SaaS founder each had a self-managed attempt go wrong before switching, while the accounting firm, the insurance broker and the consultant had never run outbound.
How quickly can I expect meetings from managed outbound?
You are live in about one week: an ICP workshop of about one hour of your time, the infrastructure build, and copy written and approved. New sending domains then warm up for four to six weeks, so first meetings typically arrive in weeks four to six. In the marketing agency, accounting firm, recruiting agency and SaaS cases, Month 1 was setup and warm-up with no meetings, and the first meetings were reported in Month 2. The insurance broker counts its months from campaign launch. Sequences are then optimised using live response data.
What industries does Deligatr serve?
Deligatr works with marketing agencies, accounting and bookkeeping firms, management consultants, recruiting and staffing agencies, B2B SaaS founders, insurance brokers, financial advisers, and other established B2B businesses where one new client pays for the service. The six case studies on this page cover six of those verticals.
Free 30-minute strategy call

Ready to be the next case study?

Every client on this page started with one free strategy call. We looked at their current pipeline, their ICP, and their biggest acquisition bottleneck, and gave them a clear recommendation before they committed to anything.

No tools to set up. No contracts on monthly billing. No junior SDRs to manage. You show up to meetings. We fill your calendar.

No commitment. No pressure. A clear plan for your outbound, free.